Virtual offices are increasingly being chosen by small businesses, startups, and companies expanding into new markets due to their outstanding cost-efficiency. This solution allows businesses to establish a prestigious address in prime locations without spending tens of millions per month on office space while still enjoying comprehensive support services. Let’s explore this versatile office model in detail with cirCO!

1. Learn about virtual offices

1.1. What are virtual offices?

Virtual offices are not just a business address or a place for transactions; it is an optimized solution that helps businesses establish a professional image right from the start. This modern representative office model enables companies to use a prestigious address in central locations for transactions, client meetings, mail reception, and legal business registration.

The key advantage of a virtual office space is flexibility—businesses can operate without a fixed physical presence while still benefiting from essential office services like professional receptionists, call-answering services, modern meeting rooms, and fully equipped office facilities. This approach allows businesses to reduce operational costs while enhancing credibility with clients and partners.

1.2. How do virtual offices work?

How do virtual offices work? Virtual offices operate as a cost-effective yet professional solution for businesses. Companies can register their business address at major buildings in prime locations. A dedicated receptionist team handles mail and phone calls on behalf of the business. When face-to-face meetings or conferences are needed, companies can book modern meeting rooms at the registered address.

The key advantage is that all these activities are managed remotely, allowing employees to work from home or anywhere else without being tied to a physical office. This is why virtual offices have become an ideal choice for startups and small businesses looking to optimize costs while maintaining a professional image.

1.3. Comparison between virtual offices and traditional offices

Compared to traditional offices, virtual offices offer superior benefits in terms of cost and flexibility. Besides providing a prime business address, they also come with modern amenities that enhance operational efficiency while ensuring a professional business image. These advantages make virtual offices a preferred option for young businesses, startups, and small-scale companies looking to establish or expand their presence.

2. Who is a virtual office suitable for?

More than just a modern trend, virtual offices have become an ideal solution for businesses at various stages of development. Whether a startup, small or medium-sized enterprise (SME), or a foreign company entering virtual office Vietnam, all can benefit from this cost-effective office solution.

• SMEs looking to reduce operational costs while maintaining flexibility.
• Entrepreneurs and freelancers who need a professional business address to enhance credibility.
• Startups aiming to build a professional corpoate image from day one.
• Companies expanding their operations that need additional branches or representative offices without excessive fixed costs.
• Foreign businesses exploring the Vietnamese market require an official contact point without large initial investments.

3. Benefits of virtual offices for customers

In developed countries, virtual offices are a well-established and widely adopted model due to their flexibility and efficiency. In Vietnam, although this model is relatively new, it has quickly gained traction among businesses, especially startups and SMEs. Here are the key benefits of virtual office services:

• Significant cost savings: Studies show that virtual offices help businesses cut costs by up to 90% compared to traditional offices. Additionally, businesses can use modern office equipment and infrastructure without extra investment.
• Prime business address: Virtual offices are located in prestigious areas, making it easier to build brand credibility and enhance business reputation.
• Professional support staff: Dedicated receptionists manage mail, phone calls, and appointment scheduling, ensuring seamless business operations.
• Fully equipped workspace: Businesses have access to meeting rooms, high-speed internet, printing facilities, and other essential office amenities whenever needed.
• Flexible working arrangements: Employees can work remotely without being tied to a physical office, promoting better work-life balance while ensuring productivity.

4. Advantages and disadvantages of virtual offices

4.1. Advantages of virtual office

The decision to opt for  virtual offices is not just about cost savings—it also presents numerous opportunities for business growth in today's competitive market. With flexibility in workspace, professional support services, and the advantage of a prestigious business address, virtual offices are becoming an increasingly popular choice. Here are the key benefits:

• Cost optimization: Especially in major cities, virtual offices significantly reduce fixed expenses such as rent, utilities, maintenance, and other unnecessary costs.
• Prestigious business address: Most virtual offices are located in central business districts, enhancing credibility and brand recognition while presenting a more professional image to clients and partners.
• Increased focus on business development: Businesses can work remotely without the need for daily office attendance, allowing more time and energy to be directed toward long-term growth strategies.
• Professional communication management: Receptionists handle all calls, mail, and packages, ensuring smooth interactions with clients and partners without additional costs.
• Networking opportunities: Virtual offices often serve as networking hubs, connecting businesses with potential partners through events, workshops, and business meetups.
• Reduced operational burden: By eliminating the need for traditional office investments, businesses can allocate financial resources more effectively toward staffing, working capital, product development, or market expansion.

4.2. Disadvantages of virtual office

While virtual offices offer many advantages, they also have certain limitations that businesses should consider:

• Limited physical space: As a shared work environment, space availability may be constrained, requiring businesses to book meeting rooms and other facilities in advance.
• Potential confusion in business identity: Multiple companies sharing the same address can sometimes lead to miscommunication in mail handling or document processing.
• Unexpected costs: Additional charges may apply for meeting room bookings, cleaning services, building management fees, or extra amenities.
• Lack of dedicated workspace: The flexible nature of virtual offices means no permanent seating arrangements, which might affect employees who prefer a consistent work environment.

5. The latest pricing table for virtual office rental services

Understanding the diverse needs of businesses, many virtual offices service providers have flexibly designed different service packages to suit various scales and development goals. From newly established startups seeking a prestigious business address to expanding enterprises or large corporations looking to optimize operational costs, there is a suitable solution for everyone. Below are the common virtual office segments currently available in the market:

• Standard Class Virtual Office: A basic solution for small businesses, newly established startups, or companies looking to quickly acquire a virtual office with a central business address. Despite being cost-effective, this service still ensures a professional image, enhancing brand credibility from the start.
• Plus Class Virtual Office: Beyond providing a registered business address, the Plus Class package includes flexible amenities that fully support business operations. This is an ideal choice for companies expanding their scale, aiming to optimize work efficiency while maintaining cost control.
• Executive Class Virtual Office: A premium service package designed specifically for rapidly growing businesses that require a virtual office with modern facilities while reinforcing their brand position. Executive Class offers a comprehensive solution to enhance work efficiency, streamline operations, and prepare businesses for market breakthroughs.

If you're interested in virtual office costs, particularly from a reputable provider like cirCO, don't miss the detailed pricing information below. The specific pricing and included services will help businesses easily choose the most suitable package for their needs.

Additional benefits of cirCO's virtual offices services:

When choosing cirCO's virtual offices services, businesses not only gain a prime business address but also enjoy numerous exclusive benefits and premium amenities:

• Legal business address registration support, with company name display on an LED screen at the registered branch’s reception area, enhancing professional branding.
• Mail and parcel handling services, ensuring seamless communication.
• Complimentary refreshments (water, tea, and coffee) in a modern pantry for a comfortable workspace.
• Flexible office connectivity, allowing work at any cirCO branch as needed.
• Prominent company name placement at the reception, boosting professional image from the first impression.
• Prime central location with convenient accessibility for employees and partners.
• Spacious and luxurious reception area, ideal for client meetings and important gatherings.
• Professional reception team, ready to assist with all business needs.
• High-speed internet and free Wi-Fi, ensuring uninterrupted work.
• Modern office equipment, including printers, projectors, and LED screens, maximizing business efficiency.
• Free consultation on business registration procedures, along with support in obtaining business licenses at the virtual offices address.
• Networking opportunities within the cirCO business community, fostering collaboration and growth.

6. Is virtual office service legal in Vietnam?

Is using virtual offices legal? This is a question that many startups, small businesses, and entrepreneurs are particularly concerned about when exploring this model. According to Article 42 of the 2020 Enterprise Law, businesses registering for operation in Vietnam must have a legally designated headquarters. This address must be clearly identified according to administrative boundaries and serve as the official contact point for authorities and business partners.

Therefore, using a virtual office address for business registration is entirely legal and does not violate current laws. However, if a business registers its headquarters at one location (such as a virtual office address) but actually operates at a different address without notifying the authorities, it may face penalties under Article 54 of Decree 122/2021/NĐ-CP. Administrative fines range from 20 to 30 million VND, along with mandatory corrective actions in accordance with legal regulations.

7. Legal status of virtual offices

Essentially, renting virtual offices is a civil transaction conducted through a lease agreement between the business and the office provider. This is similar to traditional office rentals, where both parties must comply with all contractual terms and usage requirements as stipulated in the 2015 Civil Code (updated from the previous 2005 Civil Code). Below, cirCO summarizes the key legal conditions that both parties must adhere to.

7.1. Vietnamese legal regulations

The following are essential legal regulations that both the lessor and lessee must understand when entering into a virtual office lease agreement:

Regulations for virtual office providers:

According to Clause 1, Article 10 of the 2014 Real Estate Business Law, organizations, individuals, or households wishing to operate a virtual office rental service must meet the following conditions:

• Establish a business specializing in real estate.
• Register real estate business activities as per regulations.
• Maintain a minimum charter capital of 20 billion VND.

Regulations for virtual office Tenants:

Current laws do not impose restrictions on tenants' rights to choose a provider. Businesses, startups, or individuals are free to search for and select a virtual office service that best suits their needs and budget.

Regulations for leased virtual offices:

In addition to the requirements for both parties, the virtual offices itself (the leased property) must meet the following legal conditions:

• Possess legal documents proving ownership of the property or land-use rights.
• Be free of ownership disputes related to the building, land, or related structures.
• Not be seized or frozen for judicial enforcement purposes.
• If the office is located in an apartment building, it cannot be leased as a virtual office unless authorized by the relevant authorities.

7.2. Conditions and obligations of both parties

When entering into a virtual office service contract, both the lessor and the lessee must fulfill their responsibilities and obligations as legally agreed. Specifically:

Obligations of the virtual offices provider:

• Deliver the agreed office space and amenities as specified in the contract.
• Ensure stable and uninterrupted use of the virtual office for the lessee throughout the rental period.
• Be responsible for repairs and maintenance—either regularly or upon request—if any issues or damages occur, as per the agreement. If the provider fails to meet these commitments, they will be held accountable for any arising issues.

Obligations of the virtual office Tenant:

• Use the office strictly for the registered purposes, such as a business address, transaction location, or representative office, in compliance with virtual offices regulations.
• Make rental payments on time and in full, as per the contract.
• Maintain and protect the facilities—if damages occur due to the tenant's fault, they must take responsibility for repairs.
• Follow all rules and regulations set by the building or office area.
• Return the office space in its original condition at the end of the contract, as agreed

8. What does a virtual office rental contract include?

To protect the rights of both parties, signing a virtual office lease agreement is crucial. This contract serves as the legal foundation documenting all commitments between the lessor and the lessee, ensuring transparency and clarity throughout the partnership. Additionally, it provides a legal basis for dispute resolution if any issues arise.

A comprehensive virtual offices lease agreement must include essential details to maintain transparency and avoid misunderstandings. Below are the key elements that businesses should carefully consider:

Transactional party information:

• Full name of the individual or company
• Registered address or headquarters
• Contact details: Phone number, email, fax (if applicable)
• Business tax identification number
• Personal identification documents: National ID/Passport
• Legal representative’s name and position

Rental purpose and office specifications:

• Office space specifications
• Purpose of office usage
• Exact office address

Rental fees and monthly charges:

• Fixed rental fee
• Payment method

Contract duration and renewal terms:

• Specific rental period
• Conditions and agreements regarding renewal

Rights and Obligations of Both Parties: 

• Detailed regulations on the responsibilities of both the lessor and lessee

Dispute Resolution Process

• Agreements on handling disputes
• Contract breach penalties and compensation terms

By ensuring these elements are included in the lease agreement, businesses can minimize risks and establish a clear, legally binding cooperation with their virtual office provider.

9. Experience in using the virtual office service

With numerous outstanding benefits, virtual offices services are becoming an optimal solution for many businesses, especially startups and small to medium-sized enterprises. However, before deciding to rent a virtual office in Ho Chi Minh City for either a short-term or long-term period, you need to be aware of some important information to avoid unnecessary risks.

First, you should thoroughly research the virtual office service provider, including their brand reputation, operational experience, and accompanying services. This is especially important because there are currently no specific legal regulations governing virtual offices. Choosing a professional provider will help businesses avoid potential risks.

Next, it is essential to carefully listen to and understand all the consultation details provided by the service provider. If anything is unclear, proactively ask questions to get precise answers. This will prevent misunderstandings or unnecessary disputes in the future.

Finally, businesses must fulfill all financial obligations to government authorities. Although a virtual office is merely a remote business address, legal information regarding the company and its representative must be accurate, transparent, and compliant with current laws.

10. cirCO - The No.1 virtual office rental provider in Ho Chi Minh City

With many years of experience in the virtual offices industry, cirCO has become a trusted choice for numerous businesses in Ho Chi Minh City. Not only does cirCO stand out with its exceptional service quality, but it also boasts a network of four branches strategically located in prime areas of the city, providing a significant advantage for businesses when registering their business address.

Why is cirCO the preferred choice for hundreds of businesses looking for a virtual office?

11. The process of renting virtual offices at cirCO

cirCO is a pioneering provider of professional virtual offices services in Ho Chi Minh City, offering a diverse range of flexible packages tailored to different business needs. Whether you are a startup, a small or medium-sized enterprise, or a company looking to expand, cirCO provides the ideal solution. With exceptional service quality and a highly professional team, cirCO has become the top choice in the market today.

Below is a detailed guide to the virtual office rental process in Ho Chi Minh City, helping businesses navigate and complete the process with ease:

• Step 1: Initial consultation

Receive client inquiries, provide in-depth consultation on different virtual office packages, and address all concerns to help clients select the most suitable solution.

• Step 2: Quotation & service information

Send a detailed pricing list and complete service information via phone or email, allowing clients to compare options and make informed decisions.

• Step 3: Contract preparation & signing

Once the client confirms their decision to use cirCO's virtual office services, our team will quickly draft the contract and prepare the necessary documents. Within three days of receiving all required paperwork, both parties will proceed with the official contract signing.

• Step 4: Submission of legal documents

Clients must provide complete legal documentation, including a business license, tax registration number, and legal representative’s personal documents, among others.

• Step 5: Office activation & service access

Once the contract is finalized, the company name will be displayed on the LED screen at the reception area of the building. Clients will also gain full access to premium amenities, such as:

✔ Luxurious reception lounge
✔ Modern meeting rooms
✔ Flexible workspaces
✔ Additional business support services

With this streamlined process, cirCO ensures a hassle-free and efficient virtual offices setup, allowing businesses to establish a prestigious presence in the heart of Ho Chi Minh City.

12. TOP 3 virtual office rental addresses in Ho Chi Minh City

12.1. District 1, Ho Chi Minh City

cirCO takes pride in being a leading virtual offices provider in District 1, offering prime locations in the heart of Ho Chi Minh City. Businesses choosing a virtual office at cirCO not only gain a prestigious business address but also enjoy a modern, inspiring workspace.

Beyond just location, cirCO’s office spaces are designed with a perfect balance between lush greenery and timeless elegance, creating a comfortable yet professional working environment. This makes cirCO the ideal choice for businesses seeking a high-quality virtual office solution in the city center.

Our Prime Locations:

📍 Address 1: 41-47 Đông Du, Bến Nghé Ward, District 1, Ho Chi Minh City
📍 Address 2: 63A Nam Kỳ Khởi Nghĩa Street, Bến Thành Ward, District 1, Ho Chi Minh City
📍 Address 3: 67 Nguyễn Thị Minh Khai Street, Phạm Ngũ Lão Ward, District 1, Ho Chi Minh City

📞 Consultation Hotline: 1900 3384
🌐 Website: https://circo.co

12.2. District 3, Ho Chi Minh City

cirCO Điện Biên Phủ is the perfect choice for businesses looking for virtual offices services in District 3. Strategically located just 4 minutes away from District 1 by motorbike, this prime address not only enhances your business’s credibility but also provides excellent convenience for meeting clients and partners.

The virtual office space in District 3 at cirCO Điện Biên Phủ features a modern, open-concept design, creating an airy, comfortable atmosphere that fosters creativity and productivity. Additionally, the building is surrounded by a comprehensive ecosystem of amenities, including restaurants, cafés, and shopping centers, ensuring a seamless and professional experience for your business.

Prime locations in District 3:

• Address 1: 222 Điện Biên Phủ Street, Võ Thị Sáu Ward, District 3, Ho Chi Minh City
• Address 2: 28 Trần Quốc Thảo Street, Võ Thị Sáu Ward, District 3, Ho Chi Minh City
• Address 3: 117 Hai Bà Trưng  Street, Võ Thị Sáu Ward, District 3, Ho Chi Minh City (Coming Soon)

📞 Consultation Hotline: 1900 3384
🌐 Website: https://circo.co

12.3. District 4, Ho Chi Minh City

cirCO Hoàng Diệu boasts an exceptional location, just 2 minutes away from District 1 and Ông Lãnh Bridge. This makes it a perfect choice for businesses looking for a prestigious virtual offices in District 4 with prime positioning and professional services.

At this branch, cirCO offers more than just virtual office services—it provides a full range of workspace solutions, including:

• Private offices
• Dedicated desks
• Fully-equipped meeting rooms
• Event space accommodating up to 120 people

Additionally, the surrounding area is home to high-end restaurants and cafés, making it an ideal spot for networking and client meetings.

Prime location in District 4:

📍 Address: H3 Building, 1st Floor, 384 Hoàng Diệu Street, Ward 6, District 4, Ho Chi Minh City

📞 Consultation Hotline: 1900 3384
🌐 Website: https://circo.co

13. Answering some questions about virtual offices

13.1. How much does it cost to rent a virtual office for signage placement, business registration, and mail reception?

When choosing a virtual office at cirCO, businesses only need to make a one-time payment as per the signed contract, with no hidden fees throughout the entire service period. We are committed to complete transparency, ensuring that clients receive exceptional value without unexpected costs.

In addition to providing a prestigious business address, cirCO offers several complimentary services, including company signage placement at the reception desk, support for business registration using the virtual offices address, and mail handling with forwarding options. These outstanding benefits make cirCO’s virtual office solutions a top choice, allowing businesses to maintain a professional corporate presence while optimizing operational costs.

13.2. How to register for virtual office services at cirCO?

The process of registering for a virtual office at cirCO is incredibly quick and efficient, allowing businesses to save maximum time. Simply visit cirCO’s official website at https://circo.co and fill in the required information as instructed. In just a few minutes, the registration will be complete, giving you instant access to a professional workspace experience.

13.3. cirCO's virtual office rental addresses in Vietnam

If you're looking for a reputable and professional virtual offices address, cirCO currently operates 4 major locations in Vietnam. Below are the details of each branch, making it easy for you to choose the most suitable location:

• cirCO District 1: 41-47 Đông Du, District 1, Ho Chi Minh City.
• cirCO District 1: 63A Nam Kỳ Khởi Nghĩa Street, District 1, Ho Chi Minh City.
• cirCO District 3: 222 Điện Biên Phủ Street, Võ Thị Sáu Ward, District 3, Ho Chi Minh City.
• cirCO District 3: 117 Hai Bà Trưng  Street, Võ Thị Sáu Ward, District 3, Ho Chi Minh City (Coming Soon)
• cirCO District 4: H3 Apartment Building, 1st Floor, 384 Hoàng Diệu Street, Ward 6, District 4, Ho Chi Minh City.
• cirCO Da Nang City: 17 Quang Trung Street, Hai Chau 1 Ward, Hai Chau District, Ho Chi Minh City 

13.4. What happens when the company's partners or customers contact cirCO's virtual office?

When a call comes in, cirCO's professional reception team will receive the information and promptly forward the call details to the business registered for the virtual offices service at cirCO. For mail or packages, the reception staff will also proactively contact the business to arrange the most convenient pickup time.

With its practical benefits, virtual offices are no longer just a temporary solution but are gradually becoming an essential trend for modern businesses. By choosing cirCO, you not only gain a prestigious and legally recognized business address but also unlock opportunities to connect with a dynamic and creative business community. If you are looking for a cost-effective solution without compromising professionalism, cirCO’s virtual offices service is the key to helping your business thrive.